Back Office Executive

Job Description

Number of Vacancies: 10–12
Location: Satara Parisar, Chh. Sambhajinagar, Maharashtra
Experience Required:0 – 1 Year

Company Profile:
A fast-growing logistics and supply chain company specializing in import-export documentation and operational support. The organization works closely with clients and regulatory bodies to ensure smooth customs processing, efficient documentation management, and compliance with evolving trade regulations.

Position Overview:
The Back Office Executive will play a critical role in supporting documentation, data management, and operational coordination within the logistics workflow. This position is responsible for maintaining accurate records of import-export transactions, ensuring compliance with customs documentation processes, and supporting internal teams with timely data updates. The role requires strong attention to detail, accuracy in data entry, and effective coordination with internal departments to maintain seamless operational efficiency.

Key Responsibilities:
Prepare accurate checklists and manage filing of Bills of Entry, Shipping Bills, and customs-related documentation
Enter and maintain import-export transaction data within Logisys or ERP systems
Ensure documentation accuracy and maintain proper records for compliance and operational reference
Stay updated with the latest customs regulations, notifications, and documentation requirements
Coordinate with the customer service team to process, update, and track job details
Manage and maintain documentation updates on ICEGATE and related platforms
Support internal teams with timely documentation and operational updates to ensure workflow continuity

Skills Required:
High accuracy in data entry and documentation management
Proficiency in basic computer applications including MS Word and email communication
Working knowledge of MS Excel including VLOOKUP, Pivot Tables, and formulas
Strong attention to detail with the ability to manage operational data efficiently
Effective communication skills for internal coordination and documentation updates
Ability to follow structured processes and maintain compliance with documentation standards

Special Requirements:
Minimum typing speed of 30 WPM preferred
Good communication skills required for internal coordination