HR Admin Executive

Job Description

Company Profile:

A reputed EdTech training institute offering industry-focused programs in Data Engineering, Data Science, AI, Machine Learning, DevOps, and Cloud Technologies. Through practical learning, expert mentorship, and career guidance, the institute helps learners build in-demand skills and launch successful tech careers.

Position Overview:

The HR Admin Executive will manage the institute’s complete HR lifecycle and keep daily office operations running smoothly. The role also supports the training function by coordinating schedules, preparing training spaces, and tracking batch retention. By combining people management, administration, and training operations, this position directly contributes to employee experience, learner satisfaction, and training outcomes.

Qualifications:

• BBA / MBA in Human Resources
• Minimum 3 years of relevant HR experience
• Prior experience in an EdTech or training institute environment is preferred

Key Responsibilities:

Recruitment and Onboarding

• Manage the full recruitment cycle, including job postings, screening, shortlisting, and interview scheduling
• Coordinate onboarding, including documentation, induction, and orientation

Employee Records and HR Administration

• Maintain accurate and confidential employee records, attendance, and personal information

Employee Relations and Performance

• Handle employee grievances fairly and promptly
• Coordinate performance review cycles
• Manage exit formalities, including resignation processing, clearances, and final settlement

Office and Facility Operations

• Oversee daily office operations to keep the workplace running smoothly
• Manage facilities, including maintenance, supplies, and vendor coordination

Training Coordination

• Work with trainers to plan training schedules and calendars
• Ensure training rooms, equipment, and materials are ready before each session

Batch Retention and Training Effectiveness

• Retain students in enrolled batches by monitoring engagement, attendance, and satisfaction
• Evaluate the effectiveness of training programs and mock interviews, and use the findings to improve outcomes

Skills Required:

• Organizational and Multitasking: Ability to manage recruitment, records, operations, and training schedules together while meeting deadlines accurately
• Communication and Interpersonal: Strong verbal and written communication with employees, candidates, trainers, and students
• Ability to handle grievances and sensitive matters with tact, fairness, and confidentiality
• Ability to build effective working relationships across teams
• Technical Proficiency: Skilled in HR software for employee data, attendance, and recruitment
• Strong command of MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with payroll systems and statutory compliance

Special Requirements:

• Experience in a training institute or EdTech organization, including batch and trainer coordination
• Proven experience in student retention tracking: engagement, attendance, and satisfaction monitoring
• End-to-end recruitment and onboarding experience using HR software
• Hands-on experience in payroll, statutory compliance, and office operations management