Purchase Manager
Job Description
Company Profile
A well-established manufacturer of power and distribution transformers, supplying reliable electrical equipment to government utilities and private sector clients across India. The organization operates with a strong focus on engineering quality, production efficiency, and supply chain reliability — serving state electricity boards, EPC contractors, and industrial customers through a wide range of transformer products built to IS/IEC standards.
Position Overview
The Purchase Manager will lead the end-to-end procurement function for the organization, covering strategic sourcing, vendor development, purchase execution, cost control, and supply chain coordination. This is a critical leadership role that directly impacts production continuity, material cost efficiency, and organizational profitability. The incumbent will be responsible for building a robust supplier base, implementing disciplined procurement processes, and ensuring uninterrupted availability of all raw materials — including CRGO, copper, structural steel, transformer oil, hardware, and consumables — in alignment with production and sales requirements.
Qualifications
- Bachelor’s degree in Electrical Engineering (B.E. / B.Tech) — mandatory
- Additional qualification in Supply Chain Management, Materials Management, or MBA (Operations / SCM) will be an advantage
- Proficiency in ERP systems (SAP / Tally or equivalent) for procurement tracking and documentation
- Strong working knowledge of MS Excel for cost analysis, vendor comparisons, and MRP-based planning
- Familiarity with transformer raw materials — CRGO, copper winding wire, transformer oil, structural steel, and electrical hardware — is strongly preferred
Key Responsibilities
- Procurement Planning & Strategy
- Prepare and execute monthly and quarterly procurement plans aligned with production schedules and confirmed sales order requirements
- Develop purchase budgets and ensure actual procurement costs remain within approved limits
- Design, implement, and continuously improve purchase policies, approval workflows, and procurement processes
- Vendor Development & Management
- Identify, evaluate, and onboard reliable suppliers for all key raw materials including CRGO, copper, transformer oil, structural steel, hardware, and consumables
- Conduct regular vendor performance assessments based on quality, delivery reliability, pricing, and responsiveness
- Develop and maintain a multi-vendor sourcing strategy to eliminate single-source dependencies and reduce supply risk
- Negotiation & Cost Control
- Lead negotiations on pricing, delivery schedules, and payment terms to ensure best-value procurement across all categories
- Identify and implement cost-saving initiatives and alternate sourcing strategies without compromising on material quality or delivery timelines
- Maintain updated vendor rate agreements and price benchmarking records for all key materials
- Procurement Execution
- Review, approve, and release purchase orders after verifying specifications, quantities, and delivery schedules
- Coordinate with PPC, Stores, and Quality Control teams to consolidate material requirements and avoid procurement gaps
- Track all open purchase orders and ensure timely delivery of materials to prevent production stoppages
- Coordination & Communication
- Maintain close coordination with production, stores, design, and accounts departments for aligned and uninterrupted material flow
- Ensure vendors receive clear, complete, and timely communication of specifications, delivery timelines, and quality requirements
- Conduct weekly reviews of pending purchase orders and outstanding deliveries with the purchase team
- Systems & Documentation
- Ensure all procurement transactions and vendor data are accurately entered and tracked through the ERP / Tally system
- Maintain complete and audit-ready procurement documentation including purchase orders, quotations, approvals, delivery challans, and inspection reports
- Oversee material rejection and replacement processes in coordination with Quality Control and the concerned vendor
- Market & Risk Analysis
- Monitor market trends and price movements for key raw materials including steel, copper, and CRGO to support informed procurement decisions
- Evaluate supplier risks proactively and maintain alternate sourcing options to ensure zero production disruptions
- Prepare and present vendor performance reports and price analysis summaries to management on a regular basis
- Team Leadership
- Lead, guide, and mentor the purchase executives and junior team members to build a disciplined, results-oriented procurement team
- Allocate responsibilities effectively, review team performance, and identify skill development needs within the department
Skills Required
- RFQ / RFP & Quotation Analysis: Proficient in issuing RFQs, evaluating competitive quotations, and making structured procurement decisions based on techno-commercial merit
- Contract & Purchase Order Management: Strong expertise in drafting, reviewing, and managing purchase contracts and PO terms with domestic suppliers
- ERP / SAP Procurement Systems: Hands-on experience with ERP or SAP-based procurement modules for purchase order tracking, GRN processing, and vendor management
- Material Requirement Planning (MRP): Practical understanding of MRP-driven procurement aligned with production schedules and inventory targets
- Supply Chain Coordination: Demonstrated ability to coordinate across procurement, stores, production, and logistics functions for seamless material flow
- Budgeting & Cost Analysis: Competent in developing procurement budgets, monitoring spend, and analysing cost variances with corrective action plans
- Risk Management & Problem Solving: Ability to identify supply chain risks, develop mitigation strategies, and resolve procurement escalations efficiently
- Communication & Stakeholder Management: Strong interpersonal and communication skills for effective vendor negotiations and cross-functional coordination
- Market Research & Vendor Identification: Ability to identify new suppliers, benchmark market rates, and continuously expand the approved vendor base
Special Requirements
- Experience in transformer manufacturing or electrical equipment manufacturing is strongly preferred; candidates with background in heavy engineering or industrial manufacturing will also be considered
- Must have a working understanding of transformer-specific raw materials — CRGO, copper winding conductors, transformer oil, structural steel, electrical hardware, and insulation materials
- Hands-on experience with ERP / Tally for procurement operations is mandatory
- Candidates must demonstrate the ability to manage a purchase team independently and report directly to senior management
- Willingness to work on-site at the Waluj MIDC facility; candidates residing in or willing to relocate to Chhatrapati Sambhajinagar will be preferred
- Strong vendor negotiation skills and a track record of measurable cost savings in previous roles will be a key selection criterion
